Fiscal Year Change (AJRW) & Year-End Closing (AJAB)

Fiscal Year Change (AJRW)

 

1. From a system perspective, a fiscal year change represents the creation of a new fiscal year for a company code.
2. At the fiscal year change, the asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year.
3. Once the fiscal year change takes place, you can post to assets using value dates in the new fiscal year. At the same time, you can, however, continue to post in the previous fiscal year, provided this has not been closed as a result of the year-end closing.
4. The fiscal year change can only be carried out (even in test mode) for the new fiscal year.
5. The earliest that you can carry out a fiscal year change is in the last month of the old fiscal year.
6. Before you can change to fiscal year YYYY, you must have already closed fiscal year YYYY-2. You can have a maximum of two fiscal years open for posting at one time.
7. No business transactions can be posted in a new fiscal year before the fiscal year change.
8. You can continue to post in the old fiscal year, even after the fiscal year change.
9. The system automatically corrects any values that have already been carried forward and that are affected by postings in the past.
10. The fiscal year change has to be carried out as background processing for performance reasons. You can carry out test runs with fewer than 1,000 assets in the foreground.
11. If the company code has been set to "production" (company code status = blank), you cannot carry out the fiscal year change until the last month of the current fiscal year (in update mode).
12. If the company code is a test company code (company code status = 2), you can change the fiscal year as and when required. You set the company code status in Customizing for Asset Accounting (OABP).
13. No more than two fiscal years, however, can be open at the same time.
14. Carry out the fiscal year change as a test run. If more than 1,000 assets exist in the system, you have to start the program by choosing Program ® Execute in Background. The section on depreciation posting runs contains information on monitoring the job and spool. If fewer than 1,000 assets exist in the system, you can also start the report online
15. If you started the report in update mode, the asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. Postings can now be made to the new fiscal year.

 

Year-End Closing  (AJAB)

 

1. You can use the year-end closing program to close the fiscal year for one or more company codes from an accounting perspective.
2. Once the fiscal year is closed, you can no longer post or change values within Asset Accounting (for example, by recalculating depreciation).
3. The fiscal year that is closed is always the year following the last closed fiscal year. You cannot close the current fiscal year.
4. The year-end closing in Asset Accounting must be performed before the year-end closing in General Ledger Accounting.
5. The fiscal year change has to be carried out in Asset Accounting before the year-end closing (SAP FI-AA).
6. You have to carry out the year-end closing as background processing for performance reasons. Start the program, therefore, as a background job (on the selection screen for the program: Program ® Exec. in Background). You can carry out test runs with fewer than 1,000 assets in the foreground.
7. The system only closes a fiscal year in a company code if

 

·         The system found no errors during the calculation of depreciation (such as incorrectly defined depreciation keys)

·         Planned depreciation from the depreciation areas to be posted has been completely posted to the general ledger

·         Balances from depreciation areas that are posted periodically have been completely posted to the general ledger

·         All assets acquired in the fiscal year have already been capitalized. Since this check does not make sense for assets under construction, you can prevent it from being performed for these assets by means of the asset class.

·         All incomplete assets (master records) have been completed.

 

8. The system lists any assets that do not meet the above requirements in the year-end closing log. The log also shows the reason for the errors.
9. You can undo a year-end closing that has already been performed.
10. You might need to do this if you establish that fixed assets do have to be corrected after all.
11. You can undo the year-end closing for the entire company code (OAAQ) or for each depreciation area (OAAR).
12. If you have performed the year-end closing in update mode, you can no longer post to the closed fiscal year.