Asset Value Date: is the value date of an asset transaction from the asset accounting point of view. Each transaction on a capitalized asset triggers the automatic calculation of depreciation on the posting amount. The asset value date, corrected by the period control of the depreciation key, is the key factor in determining the depreciation start date.
Default Values for Asset Value Date
Since the asset value date has a direct influence on the amount of depreciation, the system creates a default value for this date when it can. The overview that follows shows the default asset value date for the most important asset transactions:
| Initial acquisition -> | Capitalization date from master record (if in same FY, otherwise posting date) |
| Subsequent acquisition in the same year-> | Asset value date of initial acquisition |
| Subsequent acquisition in later years-> | Document date |
| Down payment-> | Capitalization date from master record (if in same FY, otherwise posting date) |
| Investment support-> | Capitalization date from master record (if in same FY, otherwise posting date) |
| Revaluation-> | Date of revaluation measure |
| Credit memo at time of invoice receipt-> | Value date of the invoice receipt (if in same FY, otherwise posting date) |
| Later revenue/costs from retirement-> | Date of last retirement (if in same FY, otherwise posting date) |
| Manual adjustments-> | First day of fiscal year |
| Retirement/transfer-> | No default value (required entry) |
| Settlement of AuC-> | Posting date |
If the capitalization date is not set in the asset master record after the initial acquisition, or if this date is not in the current fiscal year, the system uses the logic below to determine a default value for the asset value date:
- If the document date and the posting date are both in the current fiscal year, the system uses the earlier of these two dates as the default asset value date.
- If the document date is in a past fiscal year, the system uses the posting date as the default asset value date.
Automatically Set Asset Value Date
In the following posting transactions, you cannot enter an asset value date directly. The system therefore uses the default asset value date automatically. It determines which date it uses based on the table below:
| Goods receipt (valuated) -> | Posting date |
| Invoice receipt with ref. to purchase order(valuated)-> | Posting date of goods receipt (if in same FY, otherwise posting date) |
| Invoice receipt without reference to purchase order (valuated)-> | Posting date |
| Invoice receipt (difference post.)-> | Posting date of goods receipt |
| Stock withdrawal-> | Posting date |
Defining Your Own Logic for Determining the Asset Value Date
You can set up your own the method for determining the asset value date in Customizing for Asset Accounting (choose Transactions). Or you can use a customer enhancement project (transaction CMOD).
Capitalization Date
You can enter the capitalization date manually when you create the asset master record. The system uses this date as the default asset value date when you post the first acquisition to the asset. If you do not enter a capitalization date in the asset master record, the system automatically adopts the asset value date of the first acquisition posting as the capitalization date. The system inserts the asset value date of the first acquisition posting in the capitalization date field (Capitalized on...) in the asset master record, when a capitalizing transaction type is used.
Depreciation Start Date
The system determines the start period for depreciation calculation from the asset value date and the period control specified in the depreciation key (period control method) of the transaction category. The depreciation start date is the first day of the start period. The system determines the book value of an asset at the point of retirement In a similar fashion.
Date Asset Is Ready for Operation
Along with the date specifications already mentioned, you can also enter the date the asset is ready for operation in the asset master record (in the detail specifications of the depreciation areas). This date is for informational purposes only, and has no influence on the calculation of depreciation. If you do not make an entry in this field, the system automatically enters the capitalization date.
Fiscal Years That Can Be Posted
In the FI-AA component, it is possible to post to the current fiscal year and all previous fiscal years back to the date of the legacy data transfer for assets. When you post to past fiscal years, the system automatically updates all the relevant values in the subsequent fiscal years. Therefore, it is possible to make correction postings in the previous fiscal year, even after the fiscal year change (but before the year-end closing). However, after posting in a previous fiscal year, you need to run the depreciation posting program again for that year and all the following fiscal years up to the current fiscal year.
It is no longer possible to post to fiscal years that have been closed using the report for this purpose (refer to Year-End Closing).
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